Data controller The data controller is Institut dokumentárního filmu, z. s. (Institute of Documentary Film, registered association), registered office Štěpánská 611/14, 110 00 Prague 1, Czech Republic, company ID 26549867, entered in the Register of Associations kept by the Municipal Court in Prague, Section L, File 12359. We process personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Czech Act No. 110/2019 Coll., on the Processing of Personal Data. Please send questions and requests concerning personal data to info@dokweb.net. Personal data may be processed manually and automatically, by the controller’s own employees or by a processor. No decision about project selection or any other matter concerning you is based solely on automated processing. Meeting scheduling tools may suggest suitable contacts, but our team decides on the meetings. If you provide us with the personal data of other people (e.g. crew members in an application), you are responsible for informing them about this processing. Where processing is based on consent, the consent is valid until it is withdrawn, and no longer than the purpose of processing requires.
Privacy statement for the Institute of Documentary Film website (dokweb.net) The Institute of Documentary Film takes the protection of personal data seriously. This privacy statement explains how we collect and use personal data from users of dokweb.net (the “website”).
Collection of personal data If the Institute of Documentary Film needs information that identifies you (personal data) or allows us to contact you with information you have requested (e.g. about the activities of the Institute of Documentary Film, participation in international festivals or upcoming deadlines), we will ask you for it. We cannot process an application or registration without the data it requires. The data we collect about you may include your name, title, company or organisation, personal and work email and phone number, work or home address, job position, further company information, CV and filmography. Data in the film database may also come from producers, other crew members or publicly available sources.
The website may collect certain information about visits, such as the name of the internet service provider and the IP address used to access the internet, the date and time of the visit, the pages viewed and the address of the website from which the visitor came. We use this information to analyse trends, to administer and improve the website and to gather information about hardware and software in order to provide the requested services.
Use of personal data Personal data collected on this website is used to personalise your experience and to provide the offers you have requested or consented to. The Institute of Documentary Film may also use personal data to improve its services, the website and its related activities, and to make the website easier to use, for example so that you do not have to enter the same information repeatedly and the website reflects your preferences and interests. To give you complete information in your contact with the Institute of Documentary Film, data collected through the website may be combined with data collected through its other services.
We may use your personal data to send you important information about a product or service you use, including important updates and notices. With your consent, we may also send you information about other offers and services of the Institute of Documentary Film. For research purposes, we may combine website traffic data with anonymous demographic information and use the combined data to make our content more relevant. In some restricted sections of the website, we may, with your consent, combine website traffic data with your personal data to show you content tailored to you.
We process personal data on the basis of your consent (information emails, the newsletter and analytics cookies), to handle your registration or application for a programme or event and arrange your participation (performance of a contract), on the basis of the legitimate interest of the Institute of Documentary Film (e.g. maintaining the database of films and professionals) and to comply with our legal obligations (accounting, grant reporting and audits). We keep data only for as long as the purpose requires: for the newsletter, until you withdraw your consent; for applications and registrations, for the duration of the programme and the archiving period required by our funders’ grant conditions (details are given in the conditions of each call); for accounting records, for the period set by accounting and tax legislation; and in the database, until you ask us to delete it. Applications to calls and programmes are also covered by the information on personal data processing given in the conditions of each call.
We share personal data with others only to the extent the purpose requires, or where the law requires or permits it. Recipients may include, in particular, grant and subsidy providers and the bodies that audit their use (e.g. the European Education and Culture Executive Agency (EACEA), the European Commission, the Ministry of Culture of the Czech Republic, the Czech Audiovisual Fund (SFA), the City of Prague and auditors), accredited professionals who receive the catalogue of selected projects, and, for data published in the film database and catalogues, the public. Data is also processed on our behalf by suppliers who run the website and other services.
Personal data collected on this website may be stored and processed in the country where the Institute of Documentary Film is based or in the country of a processor. Outside the European Economic Area, this only happens with GDPR safeguards in place, such as standard contractual clauses. Accredited professionals from countries outside the European Economic Area also receive the catalogue of selected projects, as this is necessary for the performance of the participation agreement.
Control of personal data You have the right to access your personal data; you can send a request to info@dokweb.net. You also have the right to have your data corrected or erased, to restrict its processing, to data portability and to object to processing based on legitimate interest. You can withdraw your consent at any time; this does not affect processing carried out before the withdrawal. We handle requests free of charge within one month. If you believe that the processing of your data breaches the law, you can lodge a complaint with the Office for Personal Data Protection (www.uoou.gov.cz).
Security of personal data The Institute of Documentary Film pays close attention to the security of personal data. We use a range of security technologies and procedures to help protect your personal data from unauthorised access, use or disclosure.
Cookies We use cookies to keep the registration process secure and to let users personalise the website. A cookie is a small text file that a web server stores on your device. It cannot be used to run programs or deliver viruses to your computer. Cookies are assigned uniquely to you and can only be read by a web server in the domain that issued them.
One of the main purposes of cookies is to save you time. If you personalise a page or browse the website, a cookie helps the website remember your preferences on your next visit. This makes it easier to show relevant content and to navigate the website. When you return, information you entered earlier can be retrieved, so you can easily use the features you have already customised.
Web beacons, also known as clear GIFs or action tags, may help deliver cookies on our website. We use this technology to compile aggregate statistics about website use, for example how many users clicked on key elements such as links or graphics. We may share aggregate website statistics with partner organisations and the public.
We store essential cookies, without which the website does not work, without consent. We use analytics and marketing cookies and web beacons only if you allow them in the cookie banner. You can change your consent at any time in the cookie settings in the website footer.
Changes to this privacy statement We may update this statement when necessary. If we do, we will also change the “last updated” date below. We will announce changes on the home page of our website or send them directly to registered users. We recommend that you review this statement regularly to stay informed about how we help protect the personal data you have provided to us.
Last updated: 9 November 2026
Contact information If you believe that the Institute of Documentary Film has not complied with this statement, please contact us at info@dokweb.net. If your complaint is justified, we will identify the problem and resolve it.
Privacy Policy
Data controller
The data controller is Institut dokumentárního filmu, z. s. (Institute of Documentary Film, registered association), registered office Štěpánská 611/14, 110 00 Prague 1, Czech Republic, company ID 26549867, entered in the Register of Associations kept by the Municipal Court in Prague, Section L, File 12359. We process personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Czech Act No. 110/2019 Coll., on the Processing of Personal Data. Please send questions and requests concerning personal data to info@dokweb.net. Personal data may be processed manually and automatically, by the controller’s own employees or by a processor. No decision about project selection or any other matter concerning you is based solely on automated processing. Meeting scheduling tools may suggest suitable contacts, but our team decides on the meetings. If you provide us with the personal data of other people (e.g. crew members in an application), you are responsible for informing them about this processing. Where processing is based on consent, the consent is valid until it is withdrawn, and no longer than the purpose of processing requires.
Privacy statement for the Institute of Documentary Film website (dokweb.net)
The Institute of Documentary Film takes the protection of personal data seriously. This privacy statement explains how we collect and use personal data from users of dokweb.net (the “website”).
Collection of personal data
If the Institute of Documentary Film needs information that identifies you (personal data) or allows us to contact you with information you have requested (e.g. about the activities of the Institute of Documentary Film, participation in international festivals or upcoming deadlines), we will ask you for it. We cannot process an application or registration without the data it requires. The data we collect about you may include your name, title, company or organisation, personal and work email and phone number, work or home address, job position, further company information, CV and filmography. Data in the film database may also come from producers, other crew members or publicly available sources.
The website may collect certain information about visits, such as the name of the internet service provider and the IP address used to access the internet, the date and time of the visit, the pages viewed and the address of the website from which the visitor came. We use this information to analyse trends, to administer and improve the website and to gather information about hardware and software in order to provide the requested services.
Use of personal data
Personal data collected on this website is used to personalise your experience and to provide the offers you have requested or consented to. The Institute of Documentary Film may also use personal data to improve its services, the website and its related activities, and to make the website easier to use, for example so that you do not have to enter the same information repeatedly and the website reflects your preferences and interests. To give you complete information in your contact with the Institute of Documentary Film, data collected through the website may be combined with data collected through its other services.
We may use your personal data to send you important information about a product or service you use, including important updates and notices. With your consent, we may also send you information about other offers and services of the Institute of Documentary Film. For research purposes, we may combine website traffic data with anonymous demographic information and use the combined data to make our content more relevant. In some restricted sections of the website, we may, with your consent, combine website traffic data with your personal data to show you content tailored to you.
We process personal data on the basis of your consent (information emails, the newsletter and analytics cookies), to handle your registration or application for a programme or event and arrange your participation (performance of a contract), on the basis of the legitimate interest of the Institute of Documentary Film (e.g. maintaining the database of films and professionals) and to comply with our legal obligations (accounting, grant reporting and audits). We keep data only for as long as the purpose requires: for the newsletter, until you withdraw your consent; for applications and registrations, for the duration of the programme and the archiving period required by our funders’ grant conditions (details are given in the conditions of each call); for accounting records, for the period set by accounting and tax legislation; and in the database, until you ask us to delete it. Applications to calls and programmes are also covered by the information on personal data processing given in the conditions of each call.
We share personal data with others only to the extent the purpose requires, or where the law requires or permits it. Recipients may include, in particular, grant and subsidy providers and the bodies that audit their use (e.g. the European Education and Culture Executive Agency (EACEA), the European Commission, the Ministry of Culture of the Czech Republic, the Czech Audiovisual Fund (SFA), the City of Prague and auditors), accredited professionals who receive the catalogue of selected projects, and, for data published in the film database and catalogues, the public. Data is also processed on our behalf by suppliers who run the website and other services.
Personal data collected on this website may be stored and processed in the country where the Institute of Documentary Film is based or in the country of a processor. Outside the European Economic Area, this only happens with GDPR safeguards in place, such as standard contractual clauses. Accredited professionals from countries outside the European Economic Area also receive the catalogue of selected projects, as this is necessary for the performance of the participation agreement.
Control of personal data
You have the right to access your personal data; you can send a request to info@dokweb.net. You also have the right to have your data corrected or erased, to restrict its processing, to data portability and to object to processing based on legitimate interest. You can withdraw your consent at any time; this does not affect processing carried out before the withdrawal. We handle requests free of charge within one month. If you believe that the processing of your data breaches the law, you can lodge a complaint with the Office for Personal Data Protection (www.uoou.gov.cz).
Security of personal data
The Institute of Documentary Film pays close attention to the security of personal data. We use a range of security technologies and procedures to help protect your personal data from unauthorised access, use or disclosure.
Cookies
We use cookies to keep the registration process secure and to let users personalise the website. A cookie is a small text file that a web server stores on your device. It cannot be used to run programs or deliver viruses to your computer. Cookies are assigned uniquely to you and can only be read by a web server in the domain that issued them.
One of the main purposes of cookies is to save you time. If you personalise a page or browse the website, a cookie helps the website remember your preferences on your next visit. This makes it easier to show relevant content and to navigate the website. When you return, information you entered earlier can be retrieved, so you can easily use the features you have already customised.
Web beacons, also known as clear GIFs or action tags, may help deliver cookies on our website. We use this technology to compile aggregate statistics about website use, for example how many users clicked on key elements such as links or graphics. We may share aggregate website statistics with partner organisations and the public.
We store essential cookies, without which the website does not work, without consent. We use analytics and marketing cookies and web beacons only if you allow them in the cookie banner. You can change your consent at any time in the cookie settings in the website footer.
Changes to this privacy statement
We may update this statement when necessary. If we do, we will also change the “last updated” date below. We will announce changes on the home page of our website or send them directly to registered users. We recommend that you review this statement regularly to stay informed about how we help protect the personal data you have provided to us.
Last updated: 9 November 2026
Contact information
If you believe that the Institute of Documentary Film has not complied with this statement, please contact us at info@dokweb.net. If your complaint is justified, we will identify the problem and resolve it.